Guests have a lot of requirements and demands, but those demands don’t carry the same weight; they’re quite different from each other.
Leaders need to realize that:
- There are some things guests demand that they will not go without.
- The quality of some things that guest demands will either make or break the guest experience.
- Guests want a lot of things they don’t even know they want.
- Some of what you do doesn’t impact the average guest in the slightest.
Confusing these different attributes of the guest experience can lead to:
- Eliminating the wrong things from the guest experience.
- Spending too much money on things that don’t matter to guests.
- Failing to differentiate one’s operation from that of a competitor.
Kano Analysis is a tool used to determine which attributes of a product or service are most important to guests. Knowing which are most important will allow you to prioritize the improvement efforts that will result in the highest level of guest satisfaction.
Imagine you’re looking for ways to examine what is important to guests at your resort, specifically in your casual, full-service, Myan-themed restaurant named “Toco’s Myan Grille.”
First, let’s look at the five attributes of customer satisfaction. You need to understand how these are different to apply the tool.
Understanding different attributes of guest requirements
“Must-Bes”
These are the basic requirements of your guests. You don’t get bonus points for having them, but you don’t have a chance without them. When was the last time a guest at your restaurant said, “Finally, a restaurant with chairs!” Of course you have chairs (and tables, for that manner). Adding more tables to the restaurant wouldn’t make the experience any better. Getting tables made out of the world’s most expensive wood wouldn’t provide an appreciable increase in guest satisfaction. Some things, you just need to have.
Other Must-Be (without these at a restaurant, you’re dead): Food, waitstaff, utensils, plates
“Satisfiers”
The more satisfiers you have, the better. Customers generally demand satisfiers—they’ll eat a restaurant with more satisfiers. If your food is good that’s great…if it’s reasonably priced that’s even better. If your waitress is friendly that’s great…if she knows the menu and makes good recommendation and tells some jokes that make your family laugh, all the better. But, it goes both ways. If your food is bland and expensive, and the waitress is boring then your guests will be less satisfied.
Other Satisfiers (make sure you’re doing a good job on these things): wait time, ambiance, comfort, pace of meal, accuracy in preparation, food temperature, proper use of music
“Exciters”
These are the unexpected surprises that meet your guests’ unspoken desires and make their experience great. Imagine you put little umbrellas in the drinks or deliver a birthday cupcake upon overhearing that the family is celebrating Dad’s birthday. The family didn’t ask for a celebratory cupcake—but they did (indirectly) ask for a good time—and you surpassed their expectation. Note that the absence of exciters doesn’t decrease guest satisfaction, since they weren’t expecting anything anyway.
Other Exciters (sprinkle these in and satisfaction improves): anything unexpected that meets a guest’s unspoken desires
“Indifference”
The indifferent elements are those that don’t directly influence your guest’s satisfaction or their decision to do business with you. For example, your guests don’t care about the brand of quarry tile in the kitchen; it doesn’t impact their experience in the slightest. Frankly, they wouldn’t care if you were cooking on a gravel floor.
“Reversers”
These are the extra processes that your guests don’t like. Obviously, you want to keep these to a minimum.
(And remember— Exciters evolve into Satisfiers and Satisfiers evolve into Dissatsfiers. Paying by credit card was once an Exciter—a novelty. It became a Satisfier and is now a Must-Be, especially for the younger generation, as you know if your restaurant doesn’t accept credit cards.)
Now that you understand these different attributes, let’s consider how we would design a customer service survey to determine into which categories guests would place certain aspects of their experience.
(Note: Kano Analysis is complex and goes out of the scope of this blog; we’re going to look at this on a basic, practical level.)
What do MY guests think are Must-Bes, Satifiers, and Delighters?
Good question! You might not know if something is a Must-Be, Satisfier, or Delighter. This is where surveys come in handy.
Imagine your Myan-themed restaurant has Myan-themed live music every night. You’re wondering if this is worthwhile. When designing your survey, you’ll ask the question in the functional (positive) form and the dysfunctional (negative) form:
1.) How do you feel when live musicians are performing at Toco’s Myan Grille?
a) I like it.
b) I expect it.
c) I don’t care.
d) I don’t like it.
1.) How do you feel when live musicians are not performing at Toco’s Myan Grille ?
e) I like it.
f) I expect it.
g) I don’t care.
h) I don’t like it.
You’ll use this chart to see what your guests’ answers mean. I’ll tell you how to read it below.
|
Negative Question |
|||||
|
Positive Question |
Like it |
Expect it |
Don’t care |
Dislike it |
|
|
Like it |
? |
Exciter |
Exciter |
Satisfier |
|
|
Expect it |
Reverse |
Indifferent |
Indifferent |
Must-Be |
|
|
Don’t care |
Reverse |
Indifferent |
Indifferent |
Must-Be |
|
|
Dislike it |
Reverse |
Reverse |
Reverse |
? |
|
So what have we learned here? Let’s suppose that guests responded that they expect to have live music and they dislike it when it’s not there. What would you call this? (Look at the chart). It’s a Must-Be. What if guests responded that they like it when the musicians are performing, but they don’t care when there is not live music. This points to an Exciter. In a large-scale survey, you’d setup a table like this and see where most of the results fell. You could even separate the data by age, sex, or other demographics. Certainly, everybody doesn’t see things the same way.
What do I do with these categories?
Great, you understand your guests’ preferences. What’s next? You might start by making a chart that divides elements of the guest experience into their categories. For example:
|
Element |
Requirement Type |
|
Silverware |
Must-Be |
|
Live music on evenings |
Delighter |
|
Great waitstaff |
Satisfier |
|
Clean dining room |
Must-Be |
Of course, the list would continue…
Now it’s time to design a Voice of the Customer survey that will show how you’ve been doing on these things. Questions would be in the format:
How was the cleanliness of the dining room?
a.) Very Good
b.) Good
c.) Neutral
d.) Poor
e.) Very Pool
If the data were to show that guests are not happy with your dining room’s cleanliness and you know cleanliness is a Must-Be, you’ve identified an area where you might be losing market share. Improving this won’t dramatically grow your business, but it’ll keep you from losing ground. If your waitstaff aren’t friendly, you will know that investing more resources in training your staff will result in increased guest satisfaction, since this is a Satisfier.
Well, that’s a start. I hope you’ve got a better understanding of this powerful tool, or at least a new way of looking at ways to see what your guests are really thinking.





